W4WDA Fall 2018 meeting minutes.

October 20, 2018 Meeting Notes

Officers/Board Members Present:

I.          Meeting called to order at 9:10 am at Wintergreen Resort, Wisconsin Dells, WI, Reading of Mission Statement – Sam Vandenberg

II.         Roll Call – 18 people attending

President – Sam Vandenburg; Region A Vice Presiden – Arnie MIller; Region A Vice President – Bev Miller; Region C President – Helen Wagner: Region C Vice President – Gil Wagner; Secretary – Jan Kasper; Treasurer – Mary Hoernke

Clubs Present:

4×4 Forever; Borderline 4×4 Trailseekers; Twin City Bushwackers; Trailgaters 4 Wheelers; 4 Lakes 4 Wheelers;

III.        Secretary’s Report – accepted as printed

IV.       Treasurer’s Report – accepted as printed

V.        Guests:- None

VI.       Reports:

            A.        Pipeline – being used often, about only one mile open

            B.        Web Page – Brian is switching servers, will check with him for update

            C.        S.C.O.R.P. – see State Directors Report

            D.        S.T.C. – see State Directors Report

            E.        United Four Wheel Drive Association –  see State Directors Report

            F.         Registration/Sticker/Decal Program – has gotten derailed – Joel will put    together an agenda and things to talk about.  Chris Hannis talked about the snowmobile sticker program, which might be a place to start.  They have discounts a member of a club and a three years instead of two.  Joel will invite Chris to the meeting. 

            G.        Motorized Recreation Area – nothing happening

            H.        Trail Specifications – see State Directors Report

            I.          MW4WDA – nothing new

            J.         WOHVA – would like to see the two organizations get back together.    Having two organizations causes confusion and they want to review any potential legal issues.  Alex Bubb knows someone with experience in combining groups and will have someone due a presentation at the convention.  Need to come up with a new organization name.  The Great Northern Trail Ride is scheduled for August.  They are doing a trail guide training for the Wrangler Riders group.

            K.        Membership – possible open position, will review after elections.  Flyer still needs to be updated

            L.         Rally/Events – nothing new

            M.       ROA – completed – see State Directors Report

            N.        RL4WD – discussed Wrangler Riders using RL4WDA now, so the original group with proceed as RL4WDC – Road Legal Four Wheel Drive Coalition

VII.      Region Vice Presidents Report

            A.        Arnold Miller – there are concerns and possible dues changes, some what to join MW4WA

            B.        Orlin Clark – recent activity at Apple Valley, Dresser, Northern Highland

            C.        Helen Wagner – Nothing

VIII.     Old Business

            A         Vehicle Modification Bill – SEMA bill – nothing new

            B.        How to attract people that use social media – members should share information online when possible, but be careful what is posted

            C.        Huston MN off road park – there are actually two parks, one is private and one is state owned, not sure what is happening right now.            

            D.        Frontenac Farms event update – event was a success but experienced low turn out due to poor weather.  Frontenac Farms is checking to see if there is a date we can use for 2019.  Helen asked Arnie Miller if he would head up the event for 2019

IX.       New Business

            A.        Winter Meeting will at 9am Jan. 12, 2019 at Hidden Waters GC, Waupaca with a potluck lunch to follow.  W4WDA will provide the sandwiches

            B.        Spring Convention – April 2019 – to be hosted by WOHVA, details to follow

            C.        W4WDA t-shirts are available – should post availability on the website

            D.        Insurance – Butch is working on insurance with an agent and checking all options.  IA and WI clubs are using it.

            E.        Fall Meeting will be at Wintergreen Resort, Wisconsin Dells, October 18-20, 2019.  Sam will book the hotel.

X.        Fall Elections

            A.        President – Helen Wagner Elected

            B.        Region B VP – OPEN *Motion was made and passed that the board an appoint the region VP – will email the VP duties to Jan Smith for consideration

            C.        Region A – Assistant VP – Bev Miller Elected

            D.        Region C – VP – Gil Wagner Elected

            E.        Region C – Assistant VP – Harold Hoernke Elected

            F.         Secretary – Jan Kasper nominated Elected

            G.        Treasurer – Mary Hoernke nominated Elected

X.        Adjourn

Board Meeting Notes:

Meeting called to order at 8:46 am, October 20, 2018 – Wintergreen Resort, Wisconsin Dells, WI

Luana brought up the idea of the board having more meetings throughout the year, primarily the VPs, President, Secretary, Treasurer, etc.  It was discussed that these could be a conference call or Skype meeting, Sam has the number for the conference call.

Also, officers should provide a report in writing on whats going on in their region, take more responsibility for their position.

Luana mentioned that her appointment to the STC is up in July 2019, she is not sure if she will continue.

Helen will check on the internet or phone services available at Hidden Waters Golf Course for the next meeting..

They are looking for a 4WD Representative for the trails spec committee, more to be discussed in the afternoon meeting.

W4WDA & MW4WDA Convention Agenda 2018

MW4WDA & W4WDA  Fall convention Agenda

Wintergreen Resort and Conference Center

Wisconsin Dells

October 19-21, 2018

 

Friday

Hospitality Room                         7:00pm – ? 

Saturday

W4WDA B.O.D.  Meeting                   8:30am – 9:00am

 General Membership Meeting             9:00am – 11:00am

 Lunch on your own                          11:00am-2:00pm

Trail/Vehicle Spec. Meeting             2:00pm –4:00pm

 Sunday

 MW4WDA B.O.D. Meeting              8:30am – 9:00am

General Membership Meeting           9:00am – 11:00am

W4WDA & MW4WDA Fall Convention 2018

THIS YEARS FALL CONVENTION WILL ONCE AGAIN BE HELD BACK IN THE DELLS…

WHERE:  Wintergreen Resort in Wisconsin Dells, 100 North Gasser Road, Wisconsin Dells, WI 53965

WHEN:  Oct. 19-21.

ROOM RATE:  Same as the last few years, rooms are $79.00 we have a 20 room block with a choice of 10-double queen, 5-king with sleeper sofa or 5-king with whirlpool.

RESERVE YOUR ROOM AT:  800-648-4765, Block is under MW4WDA.

Please RSVP by September 25 to Sam Vandenberg at

broncosam1618@yahoo.com on Facebook or call 920-268-6869

Spring Meeting Minutes 2018

Wisconsin 4 Wheel Drive Association

April 14, 2018 Spring Meeting Notes

Best Western-Park Oasis,  Mauston, WI

 

Meeting called to order at 8:46am at Best Western-Park Oasis, Mauston, WI

Reading of the Mission Statement – Sam Vandenberg

Roll Call – 24 people attending

Officers/Board Members Present :

President – Sam Vandenberg; Region A Vice President – Arnie Miller; Region A Vice President – Bev Miller; Region B Vice President – Orlin Clark; Region C Vice President – Helen Wagner; Region C Asst. Vice President – Gil Wagner; Secretary – Jan Kasper; State Director – Luana Schneider

Clubs Present:

Borderline 4×4 Trailseekers – 4 Lakes 4-Wheelers Inc – River City 4-Wheelers – Weekend 4-Wheelers – 4×4 Forever Ltd – Trailgators 4-Wheelers  Inc. – Twin City Bushwackers

  • Secretary’s Report – accepted as printed
  1. Treasurer’s Report – accepted as printed
  2. Guests – David Bub

Reports:

  1. Pipeline – Some have heard that there is a group planning a clean-up.
  2. Web Page – PayPal has been set-up for Frontenac Farms Registration.
  3. C.O.R.P. – Nothing new, waiting for the ROA to finalize.
  4. T.C. – see State Director Notes – Next Meeting 4/26, see website for details
  5. United Four Wheel Drive Assn – See State Director Notes – Looking for articles
  6. Registration/Sticker/Decal Program – Discussed with RL4WD Presentation
  7. Motorized Recreation Area – See State Director Notes
  8. Trail Specifications – Discussed with RL4WD Presentation
  9. MW4WDA – Insurance costs dropped because there are 10 clubs
  10. WOHVA – GNTR will be August 3 to August 5 at Apple Valley Farms.
  11. Membership – nothing new, send prospective club info to Helen.
  12. Rally – new event this year at Frontenac Farms weekend of June 16th
  13. ROA – Cameron Bump discussed ROA developments so far
  14. RL4WD (Road Legal 4-Wheel Drive Coalition) –

Regional Vice Presidents Reports:

  1. Arnie Miller – On 3/17 Borderline 4X4 Trailseekers served lunch at the Veterans Home in Hastings, MN.  There was also a Veterans Run held in October and all proceeds went to the Veterans Home.
  2. Orlin Clark – nothing new
  3. Helen Wagner – Not W4WDA, but in the region, Titletown Jeepers held their annual Toys for Tots ride. 4×4 Forever had a booth the N.E. Wisconsin Motorama in Green Bay, good turn out, lots of discussion with attendees.  4×4 Forever will have a Meet & Greet in Neenah, WI on Saturday May 19th.  4×4 Forever is currently selling calendar raffle tickets and is planning a trip to the Rubicon Trail in August (anyone interested, see any 4×4 Forever member.

Old Business

  1. Vehicle Modification Bill – SEMA bill – Nothing new
  2. How to attract people that use social media – W4WDA will continue to post on FB and other social media to stay visible. It was noted that internet clubs are not recognized by the state unless incorporated.
  3. Huston MN off road park – hard to get any information, still going but resolving issues.

New Business

  1. Event at Frontenac Farms – weekend of June 16-17 – Flyer and registration information is on the W4WDA website and facebook page.
  2. Fall 2018 Meeting – October 19-21, 2018 at Wintergreen Resort & Conference Center in Baraboo. Rooms $79 per night.  Call for reservation 800-648-4765
  3. Winter Meeting 2019 – January 12, 2019 at Hidden Waters, Waupaca, WI
  4. W4WDA t-shirts – now available – send order with payment to Mary Hoernke
  5. Spring 2019 Convention – Needs Host Club and Location
  6. Review Assistant VP Position – some discussion – will review in Fall
  7. 4 Lakes 4-Wheelers, Inc. will have another off-road clinic on May 12th. No cost to attend.  See Luana for more details, location. Etc.

 

Elections:

  1. President –  Helen Wagner nominated (accepted)
  2. Region B VP – Jan Smith nominated (Orlin to check with Jan for acceptance)
    Region A Asst VP – Bev Miller nominated (accepted)
  3. Region C Asst VP – Gil Wagner nominated (accepted)
  4. Secretary – Jan Kasper nominated (accepted)
  5. Treasurer – Mary Hoernke nominated (accepted)

W4WDA 2018 Spring Meeting Notes[2030]

State Directors report April 2018

SPRING CONVENTION 2018 Registration is now OPEN….

spring convention 2018

Spring Convention/Annual Meeting

April 13-15, 2018

Mauston, WI

Hosted by W4WDA               (Held in conjunction with WOHVA)

This years convention will be held at the Best Western Park Oasis Inn.

1006 State Rd. 82 East

Mauston, WI 53948

(608)847-6255

Rooms are $89.99+tax per night, Reference Off Road Group for the block.

Room block will be held until March 30, 2018.

 

Weekend Agenda (subject to change)

Friday:

6:00 – ?  Hospitality

Saturday:

8:30 – 9:00 W4WDA Board meeting

9:00 – 11:00  W4WDA General meeting

1:15 – 2:15  ROA update with Cameron Bump

2:30 – 3:30  RL4WD presentation

3:45 – 5:00  WOHVA Membership meeting

6:00 – ?  Dinner (Buffet with chicken and pork, salad, potatoes and veggies.       Please RSVP below)with entertainment to follow

Sunday:

8:30 – 9:00 MW4WDA Board meeting

9:00 – 11:00 MW4WDA Membership meeting

– – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – –

Dinner Registration                                                  Number Attending    Total $

Adults (ages 13 and up) $19.00 each                      adults:______              _________

Child (ages 5 – 12) $9.00 each                                 child :______            _________

4 and Under – Free                                               under 4:______            _________

 

Total:     _________

Please return this portion with payment to Mary Hoernke by April 2, 2018.

 

203 Gruenwald Ave
Neenah, WI 54956-2040