W4WDA 2017 Winter meeting minutes

Wisconsin 4 Wheel Drive Association

January 14, 2017 Meeting Notes

I.  Meeting called to order at 9:38 at Hidden Waters Golf Course, Waupaca WI Reading of Mission Statement – Sam Vandenberg

II.  Roll Call – 11 people present

Officers/Board members present:  President – Sam Vandenberg, Region B V.P. – Orlin Clark, Region C V.P. – Helen Wagner, Secretary – Jan Kasper, State Director – Luana Schneider

Clubs Present:  4 Lakes 4-Wheelers, Inc – River City 4-Wheelers – Weekend 4-Wheelers, Inc. – 4X4 Forever, LTD. – Green Bay High Riders, LTD. – Trailgators 4-Wheelers, Inc.

III.  Secretary’s Report – accepted as printed – Has been having problems getting the emails go through due to the size of the attachment. Notes will be emailed to the officers, board members and delegates for distribution to their clubs. We will include link in the email to go directly to the website.

IV.  Treasurer’s Report – accepted as printed.

V.  Guests: None

VI.  Reports:

  • Pipeline – Nothing new
  • Web Page – Jan Kasper now has access for updates!
  • Bylaws/SOP – Amanda Cottrell, Jan Kasper and Helen Wagner reviewed and presented updates to the Bylaws and SOPs. A copy of the changes will be available on the website. The SOP changes were accepted as presented. The Bylaws changes were discussed, will be printed on the website and will be voted on at the Spring Meeting.
  • S.C.O.R.P. – a survey was sent in October. Director report posted.
  • T.C.- Luana was elected to another 4 year term as secretary. There are grants available if we had trails. Director report posted.
  • United Four Wheel Drive Association – Nothing new. Director report posted.
  • MW4WDA – Nothing to report
  • WOHVA – Hosting spring meeting. Sam will arrange a meeting where the board of both organizations meeting to discuss the future.
  • Membership – Nothing new.
  • Sauk Prairie Recreation Area – Nothing new
  • Motorized Recreation Area – Nothing new – Director report posted.
  • Rally – Nothing new
  • ORVPI – Nothing new
  • LRB105 – Jerry Stephens has now taken the lead. Director report posted.
  • Identification, Classifying, Mapping on DNR lands – Need to send letters to Steven Peterson regarding the need to keep roads for 4WD. Director report posted.

VII.  Region Vice Presidents Report

  • Not Present – No Report
  • Nothing to Report
  • Many members participated in Titletown Jeepers Toys for Toys ride. Very successful – 128 vehicles.

VIII.  Old Business

  • Vehicle Modification Bill – SEMA bill – could affect off-road vehicles as we’ll as race vehicles.
  • How to attract people that use social media.
  • Trail specifications –
  • Huston MN off road park –
  • Conference Calling – Is available we should publish that it is available.
  • Spring Convention – April 7-9, 2017. WOHVA is hosting at Best Western inTomah, WI. Rates are $89.99+tax. Two queen or One King rooms available in the block. Call (608)372-3211 and use either W4WDA or WOHVA to book rooms. More info to follow.
  • WOHVA is having a Tread Lightly Tread Trainer class on Friday April 7, 2017 at the Spring Convention. This is an 8-hour class to be certified as a Tread Lightly Trainer. The cost is $75.00 per person to Tread Lightly. You sign up on the Tread Lightly website or for more information contact a W4WDA board member.

IX.  New Business

  • Any ideas on a location that we could host a Rally or different event?
  • Discussed a membership or MOU with WOHVA
  • Looking into getting shirts representing W4WDA – Sam will work on a design to review at the Spring Meeting.
  • Fall 2017 Meeting will be at Wintergreen Resort, Wisconsin Dells. October 20-21, 2017. Details to Follow

X.  Fall Elections 2017

  • Region A – Vice President – Arnold Miller
    • Nominations:
  • Region C – Vice Present – Helen Wagner
    • Nominations:
  • Region B – Asst Vice Present – Dave Bahr
    • Nominations – Rod Schneider – accepted

XI.  Adjourned

Official Notice: Proposed W4WDA BYLAWS Changes 2017

Proposed By-Law Changes Jan 2017:  

These are to be voted on @ the Spring Convention to be held @ the Bestwestern Tomah, WI April 7-9 2017.

ARTICLE I – MEMBERSHIP

Section 6. ASSOCIATE MEMBERSHIPS – any local, statewide or national business firm may receive an Associate Membership in the Association upon payment of dues and acceptance by the State Board of Directors.  Upon being accepted into membership, they may display the Associate member decal in their place of business, and upon written, prescribed approval of the Association, may be allowed to use the name and official emblem of the Association in other mediums of advertising.  Associate Members will be entitled to all privileges of membership except voting and holding elective office.  One vehicle per Associate Membership shall be allowed to participate in Association sponsored events, which might be limited to Association members only.

 

Section 6. ASSOCIATION MEMBERSHIPS – any local, statewide or national Incorporated Association may receive an Association Membership in W4WDA upon payment of dues or reciprocity, submission of a list of current board of directors/officers and acceptance by the State Board of Directors.  Upon being accepted into membership, they may display the W4WDA member decal in their place of business, and upon written, prescribed approval of W4WDA, may be allowed to use the name and official emblem of W4WDA in other mediums of advertising.  Association Members will be entitled to all privileges of membership except voting and holding elective office.  One vehicle per Association Membership shall be allowed to participate in W4WDA sponsored events, which might be limited to W4WDA members only.

Section 7. BUSINESS MEMBERSHIPS – any local, statewide or national business firm may receive an Associate Membership in the Association upon payment of dues and acceptance by the State Board of Directors.  Upon being accepted into membership, they may display the Associate member decal in their place of business, and upon written, prescribed approval of the Association, may be allowed to use the name and official emblem of the Association in other mediums of advertising.  Associate Members will be entitled to all privileges of membership except voting and holding elective office.  One vehicle per Associate Membership shall be allowed to participate in Association sponsored events, which might be limited to Association members only.

 

ARTICLE II – DUES

Section 1. CLUB MEMBERSHIP DUES- shall be equal to 100% of the club’s membership and may be raised or lowered by a vote of those properly credentialed delegates in attendance at a State General meeting.  Club Membership dues shall be covered in detail in the Standard Operating Procedures.

Section 1. CLUB MEMBERSHIP DUES- May be raised or lowered by a vote of those properly credentialed delegates in attendance at a State General meeting and shall be covered in detail in the Standard Operating Procedures.

 

Section 2. INDIVIDUAL AND ASSOCIATE DUES – may be raised or lowered by the State Board of Directors and shall be covered in the Standard Operating Procedures.

Section 2. INDIVIDUAL, ASSOCIATION AND BUSINESS DUES – may be raised or lowered by the State Board of Directors and shall be covered in detail in the Standard Operating Procedures.

 

Section 4, INITIATION FEE – shall be required of club, individual and associate member’s and shall be covered in the Standard Operating Procedures.

 

ARTICLE X – ASSOCIATION MEETINGS & VOTING

Section 4. NON-VOTING ASSOCIATION MEMBERS – shall have the right, and be encouraged to attend and speak on any matter before any Association Meetings.

Section 4. NON-VOTING MEMBERS – shall have the right, and be encouraged to attend and speak on any approved matter at any Association Meetings.

W4WDA Fall Meeting Minutes Oct 2016

October 16, 2016 Meeting Notes

I. Meeting called to order at 9 am at Wintergreen Resort & Conference Center –
Wisconsin Dells, WI

Reading of Mission Statement – Sam Vandenberg

II. Roll Call – 19 people present

Officers/Board members present:
President – Sam Vandenberg, Region A V.P. – Arnie Miller, Region B V.P. – Orlin Clark, Region C V.P. – Helen Wagner, Secretary – Jan Kasper, Treasurer – Mary Hoernke

Clubs Present:
Borderline 4X4 Trailseekers – Lone Riders 4X4 – 4 Lakes 4-Wheelers, Inc – River City 4-Wheelers – 4X4 Forever, LTD. – Green Bay High Riders, LTD. – Trailgators 4-Wheelers, Inc.

III. Secretary’s Report – accepted as printed

IV. Treasurer’s Report – accepted as printed.

V. Guests: None

VI. Reports:
A. Pipeline – Nothing new
B. Web Page – Jan Kasper to work with Amanda Cottrell to keep website updated.
C. Bylaws/SOP – It has been many years since the bylaws/SOPs have been reviewed. It was decided that a committee should review them and bring back ideas for updating – Volunteers to review include: Amanda Cottrell, Jan Kasper & Helen Wagner
D. S.C.O.R.P. – see Luana;s report out – A survey has been sent out – everyone was encouraged to take the survey to provide feedback regarding the use of the trails by off-road vehicles.
E  . S.T.C. – see Luana’s report out – Tim Duenkel attended in Luana’s place at the August 12, 2016 meeting. A report of the meeting was sent to all W4WDA board, yahoo group and others. If you would like a copy – see Luana.
F. United Four Wheel Drive Association – see Luana’s report out – they will begin having spring and fall webinars to keep the delegates updated. If interested, see Luana.
G. MW4WDA – Nothing to report
H. WOHVA – has agreed to continue to work with W4WDA and will have their spring meeting the same weekend and same venue as W4WDA. Associate membership was discussed, Helen Wagner would like to be involved in the discussion.
I. Membership – Helen is working on an updated pamphlet. Chris sent the app to her for review. Orlin said that he was contacted by someone from the Crandon area that is interested in starting a club.

J. Motorized Recreation Area – see Luana’s report out – Everyone should talk to their local legislators in regard to needing motorized recreation areas that include four wheel drive vehicles such as jeeps, trucks, etc.
K. Rally – Nothing new
L. WORVPI – Nothing new, nothing updated since March.
M. LBR105- Registration/Sticker/Decal Program – see Luana’s report out – nothing new. Luana hopes to work with Tim Duenkel this fall to get this on the right path.

VII. Region Vice Presidents Report
A. There is no more Toys for Toys fund raiser – they suggested that donations be designated for a food shelf during the holiday season.
B. Nothing to Report
C. Titletown Jeepers will have their 2nd Annual Toys for Tots ride on December 3rd, starting in Green Bay and ending in Appleton. Just bring a toy to donate and you will be entered in the raffle, there are thousands of dollars of items to win.
Mary Hoernke made a motion to donate $100 to each region to donate to a locat charity in each region – motion passed.

VIII. Old Business
A. Vehicle Modification Bill – SEMA is fighting this bill – Since it restricts modifications, it could affect off-road vehicles as well as race vehicles. We need to continue to watch this.
B. It was discussed how we could attract people that use social media for everything, such as facebook.
C. Trail specifications – see Luana’s report out – nothing new
D. Huston MN off road park – Orlin said there is no update, it is an ongoing process.
E. Conference Calling, Skype, we need this for the January meeting in case of weather issues.

IX. New Business
A. Any ideas on a location that we could host a Rally or different event? Frontenac Farms is too busy for 2017 to host.
B. Winter Meeting will be at Hidden Waters Golf Course – Waupaca, WI on 1/14/17
C. Spring Convention – April 7 – 9, 2017. WOHVA will host the combined convention this year. More information to follow.
D. WOHVA will be having Tread Lightly do a Tread Lightly Trainer class on April 7, 2017. This is an 8 hour class to certify you as a Tread Lightly Trainer. The cost is $74 per person. If anyone is interested let Tim Duenkel or Sam Vandenberg know.
E. We discussed a new place to go off-roading called Freedom Ridge which is southwest of Gilbert. Information can be found at www.freedomridgerocks.com
F. 2017 Fall Convention – everyone seems to like the Wintergreen Resort in Wisconsin Dells. The dates would be October 20-22, 2017. We should go ahead and book the room if possible.

X. Fall Elections 2016
A. President – Sam Vandenberg- accepted nomination for re-election
Same nominated Gil Wagner, who declined.
White ballot was passed for Sam Vandenberg.
B. Region B VIce President – Orlin Clark – accepted nomination for re-election
Nominations: None
White ballot was passed for Orlin Clark.
C. Region A Assistant Vice President – Nate Odman – declined
Nominations: Bev Miller
White ballot was passed for Bev Miller.
D. Region C Assistant Vice President – Jesse Thompson – decline
Nominations: Gil Wagner
White ballot was passed for Gil Wagner
E. Treasurer – Mary Hoernke – accepted nomination for re-election
Nominations: None
White ballot was passed for Mary Hoernke
F. Secretary – Jan Kasper

XI. Adjourned

W4WDA October 2016 Meeting Notes [511]

National Monument Designaton News

National Monument Designaton News

ORV riders, it is the Upper Peninsula ORV Trail Development Association that laid the groundwork on MANY legislative issues that ORV Riders will be taking advantage of for years. No one has been more PROACTIVE in keeping ORV Riders aware of State and Federal Issues. It was President Clinton that used an early 1900 “Antiquities Act,” by unilaterally (without Congressional approval) shut MANY recreational uses from PUBLIC land by calling this land National Monument land..ie, …Wilderness.

President Obama has designated 553 million acres of land and water as national monuments during his presidency, far more than any other president. Further, in Congressional testimony Secretary of the Interior, Sally Jewell, acknowledged that more designations may be forthcoming before the end of Obama’s second term. President Clinton famously designated nearly 2 million acres in Utah as a National Monument in the closing days of his Administration. These sorts of designations have long lasting impacts and will ultimately lead to restrictions on even the most responsible recreational uses.
it doesn’t matter what you’re political views are, you or your children may someday want to enjoy this PUBLIC Land….either by motorized recreation, mountain biking, or even horseback riding…and you will NOT be allowed access. The ONLY access to National Monument land is via Hiking.

Tell me how many of you are going to be able to hike hundreds of miles into a National Monument area when you are older? Sure some of you will be able too, but do you really think it is fair to shut the majority of the public out of PUBLIC LAND?

It is difficult to do this through Wilderness Designation as that has to go through Congress…but the ‘end around’ to getting PUBLIC LAND shut off from the public is through National Monument Designation.  I wish I had the answer as to what we can do, but one thing you can be assured of is that your UP ORV TDA will keep you informed.

Skip Schulz

UP ORV TDA President

610 Greenland Road

Ontonagon, MI 49953

sschulz@jamadots.com

FALL Convention 2016

Fall meeting/convention will be held at the Wintergreen Resort and Conference Center October 14 – 16, 2016.  This is located in Wisconsin Dells so there is plenty of things to do when not in meetings.  Rooms are $79.00 per night with choice of 2-queen beds or 1-king with sofa and whirlpool.  There is only 12 rooms blocked so please reserve soon so more rooms can be added if needed.  To reserve rooms call (800)-648-4765 press 1 and ask for  MW4WDA block.  I am not planning a dinner unless there is enough requests for one.  Contact Sam Vandenberg with any questions (920)-268-6869 or broncosam1618@yahoo.com.

COME & GET IT….. THE FUN IS HAPPENING… & HERE’S YOUR INVITATION….. SPRING CONVENTION FLYER!!!!!

2016 Spring Convention Flyer

 

2016 Spring Convention

April 15-17, 2016

 

Ramada Grand Seasons Hotel (with waterpark)

110 Grand Season Drive.

Waupaca, WI 54981

1-715-258-9212

Special room rates and block valid until March 15th(use code MW4WDA):

Two queen bed room-Occupancy-Single/double$89.99

 

AGENDA

Friday night hospitality room and registration 6:00 pm. BYOB. Hosting club – 4×4 Forever Ltd.

Saturday: (times subject to change)

9:00 am – 9:15 am W4WDA Board meeting

9:15 am – 12:00 pm W4WDA General Membership meeting

12:00 pm – 1:30 pm Lunch – On your own

1:30 pm – 4:30 pm Seminars and Activities(more details to follow)

5:00pm Cocktails – cash bar

6:00pm Dinner with Program (DJ/door prizes/raffles) – Wear your 4×4 Club apparel.

Sunday:

9:00-11:00am MW4WDA Meeting

 

Saturday Family Style Dinner Menu

Adults – $22.00 per person – Includes Roasted Chicken and Tender Beef Tips, plated garden salad with dressings, mashed potatoes & gravy, oven baked dressing, hot garden vegetable , dinner rolls and coffee or milk.

Children 3-10 years ($12.00)

_________________________________________________________________________

Please detach and send payment to W4WDA by April 7, 2016 for meeting and dinner reservation to Mary Hoernke at 203 Gruenwald Ave., Neenah, WI 54956-2040.

Name__________________________________________ # of adult dinner_____($22/PP)

Club Name______________________________________ # of child dinner______($12/PC)

Registration fee is $5.00 per family. Total Due______________

Email for updates______________________­­­_________________________________________

W4WDA Fall 2015 Meeting minutes

Wisconsin 4 Wheel Drive Association

10-17-2015 Fall Meeting

  1. Meeting called to order at: 9:24 a.m.

Reading of Mission Statement.

  1. Roll Call 27 people present.

Officers/Board members present.

President-Sam Vandenberg, Region A V.P.-Arnold Miller, Region C V.P.-Helen Wagner, Region C                                             Assistant V.P.-Jesse Thompson, State Director-Luana Schneider.

Clubs present.

Borderline 4×4 Trail Seekers – Loan Riders 4×4 – 4 Lakes 4 Wheelers – Road Side 4 wheelers – 4×4        Forever Ltd. – Green Bay High Riders Ltd. – Trail Gators 4 Wheeler Inc.

III. Secretary’s report – accepted as printed.

  1. Treasury report – Mary not present – Report accepted as printed.
  2. No Guests
  3. Reports
  4. Pipe line – does not open until June 1. No clean-up efforts this year – not much left to wheel on – just mud holes left now
  5. Jesse registered the w4wda.com domain name – it is being forwarded to the w4wda.org site – the association voted to reimburse Jess for the 3 year registration of $155

Discussed e-mails to the membership for spreading the word about the meetings and conventions

Noted that not everyone had e-mail access and that a text notification may help

  1. Bylaws/SOP – nothing.
  2. S.C.O.R.P. – Grants may have been elliminated.
  3.  State Trails Council – minutes are posted on the website – noted that 2 key people on the committee that we’ve worked with have recently retired – these folks were up to speed on our 4 wheel drive needs – we’ll need to rebuild this relationship and educate the now members when they come onboard – no ETA on replacements – budget constraints may be a factor in this – mentioned the DNR needs to setup a road inventory – this is both paved and 2 track primitive roads – some discussion was had on the width of trails – this may eliminate our ability to be allowed on some of the trails due to vehicle size – all of these roads need to go through a master plan to identify the trail and accessibility for each trail –

Noted that there has been a lot of push back on the Sauk Prairie recreation area for anything motorized – this has even gotten to the point where a local rocketry club is being shot down… to use the area for rocket launching a few times a year.

Some discussions was had around leaving a foot print on the trails that we ride on – we need to be able to fund our sport and bringing in revenue to help repair and maintain trails –

Discussed that we may need to consider on “focus points” – No one person can do this alone – The group needs to support efforts and pitch in – if we just talk about stuff – nothing will really get done – There was a lot of “passion” bubbling up around working towards getting/keeping trails open

I will say that there was a lot of valid points made – not everyone wanted to hear these comments and observations – then again – this is not the first time these points have been made – nobody is grabbing the torch and running with it – this is the

Helen made a request that we come up with 5 focus points for the January meeting – we can review this ideas and pick 3 and run with them.

Luana would like to see that no more trails are closed on forest land – while this is not entirely possible – if we peruse this goal we can retain some % of open trails –   Also – we need to take advantage of funds like RTP and find ways to use this to better the sport.

  1. United Four Wheel Drive Association – Nothing.
  2. MW4WDA – nothing.
  3. WOHVA – they have secured 3 more years of events at Mole lake – so there will be at least 2 events a year on the property – the jamboree and GNTR – This year’s GNTR had a good turn out – noted that Jon is working towards getting more trails open on the property – this would allow for spreading out the trucks and keeping the trails in better condition – this could then allow for more events on the property.

Looking at moving towards a more focused goal between the WOHVA and W4WDA.  We hope to be able to join up with them for convention at some point – hopefully next year we can make this happen.

  1. Helen will be sending out a membership packet to Title Town Jeepers – they may be looking to join WI
  2. Lake States resource alliance has disbanded – funds were dispersed out to several different groups – W4WDA was not a recipient (Tax status has a play on that)
  3. Sauk Praire Recreation Area – Noted that there has been a lot of push back on the Sauk Prairie recreation area for anything motorized – this has even gotten to the point where a local rocketry club is being shot down… to use the area for rocket launching a few times a year.
  4. MRA – Luana reviewed what the MRA is responsible for – no new news on from the MRA
  5. Jesse and Joel will look into a Rally for 4 wheel to heal for Wisconsin – will need to head up the committee again to move this forward.

A proposal was made have an event or a convention at the Farm in Red Wing MN $40 a vehicle is the minim and we need to have 15 trucks – we would need to charge more to cover the additional insurance that the W4WDA would be responsible for if we decide to take in money for the association or a charity  –  would like to get a more formal proposal for January.

  1. WORVPI – nothing.
  2. AB369(Sticker/decal program) – Needs to be re-introduced.

VII. Region Vice President Reports

  1. Arnold Miller – Toys for Tots October 24 at Frontenac Farms, $25/truck + toy.
  2. Orlin Clark – Orlin and Ginny are celebrating their 50th anniversary.
  3. Helen Wagner – 4×4 Forever had a fund raiser for Old Glory Honor Flights, and volunteered at last Quarry Quest Charity event.

VIII. Break

  1. Old Business
  2. Winter meeting will be at Hidden Waters  Golf Course,  E4480 State Road 22-54  Waupaca, WI 54983 on January 9, 2016. Board meeting at 8:45am, membership meeting at 9:00am.  There will be a Pot Luck Lunch, W4WDA will provide sloppy joe and everyone else is asked to bring a dish.  (Anyone remember who was going to handle the sloppy joe?).  Arnold and Bev donated speakers and we will be setting up conference calling or skype for the meeting.
  3.   Spring Convention – Spring Convention is being hosted by 4×4 Forever Ltd. and will be at the Ramada Grand Seasons Hotel in Waupaca, WI(110 Grand Seasons Dr, Waupaca, WI 54981. 1-715-258-9212)Room rates are $89.99/night use code MW4WDA when reserving rooms.  on April 15-17, 2016. More info has been sent out and more will be.
  4. Trail Specifications requested by DNR – had seperate group meeting to discuss this.
  5. Houston Park is still moving forward – all land/property studies are completed and the town is all on-board. There is a new private park in MN that recently opened – that same group is planning on opening another private park near Houston http://www.dnr.state.mn.us/ohv/difficulty.html
  6. Conference Calling/Skype – Arny and Bev Miller donated speakers to use for this.  Will be tried at Winter meeting.
  7. New Business
  8. Any ideas where to host 4-wheel-to-heal or another event,  Let Jesse Thompson know.

   B. MW4WDA Fall 2016 Convention will be held at the Wintergreen Resort and Conference Center in the Wisconsin Dells again on October 16, 2016.  Sam Vandenberg will be handling this again.  room rates are $79.00/night.  100 North Gasser Road  (or 100 Gasser Road),  Wisconsin Dells, Wisconsin  53965. 608-254-2285

 XI. Fall Election Results

   A. Region A Vice President – Arnold Miller

   B. Region B Assistant Vice President – Dave Bahr

   C. Region C Vice President – Helen Wagner

   D. Secretary –  Vacant, no nominations

Elections for fall 2016

   President – Sam Vandenberg

   Region B Vice President – Orlin Clark

   Region A Assistant Vice President – Nate Odman

   Region C Assistant Vice President – Jesse Thompson

   Treasurer – Mary Hoernke

   Secretary – Jan Kasper

XIII. Meeting Adjourned at 11:42am.

Does anyone know where the W4WDA banner/flag is?

Thank you Jesse for taking notes and video of the meeting.

Thank you to Jan Kasper for stepping up and volunteering to take the Secretary position later Saturday night after the meeting.