W4WDA Spring Meeting minutes 2019


April 2019 Meeting minutes

I.        Meeting called to order at 9AM

II.       Roll Call – 24 people in attendance

Officers/Board Members in attendance:  President – Helen Wagner, Region A Vice President – Arnie Miller; Region B Vice President – Orlin Clark; Region C Vice President – Gil Wagner; Secretary – Jan Kasper; Treasurer – Mary Hoernke.

Clubs Present:  Borderline 4X4 Trailseekers; 4 Lakes 4-Wheelers; River City 4-Wheelers; 4X4 Forever; Twin City Bushwackers.

III.      Secretary’s Report – accepted as printed

IV.      Treasurer’s Report – accepted as printed

V.       Guests – None

VI.      Reports:

A.       Pipeline – nothing new

B.       Web Page – if anyone wants a document posted, send as a word document to Amanda Cottrell. 

C.       S.C.O.R.P. – has been approved.  The 4WD community is in it.

D.       S.T.C. – see directors report for an update

E.       United Four Wheel Drive Association – trying to get more info, not sure where it is going.

F.       Registration/Sticker/Decal Program – Luana was waiting for a call back, We need a point person for this.  They work with a committee

G.      Motorized Recreation Area – nothing new – see directors report for an update

H.       Trail Specifications – Joel turned it in.  Bridget said to wait for more detail after the next election

  1. MW4WDA – meeting was scheduled after this meeting, unsure if there will be enough funds for insurance

J.       WOHVA – discussion tabled until later in the meeting

K.       Membership – Since this position was open, Helen asked Sam Vandenberg if he     would take the position and he accepted.

L.       Rally – Frontenac Farms June 21-23, 2019 – Arnie Miller is chair

M.      ROA – Nothing new

VII.     Region Vice Presidents Report

A.       Arnold Miller – the Veterans Run will be October 25-29, 2019. A motion was passed to donate $250 to the Veterans Run.  Weekend 4-Wheelers is doing a trail ride at SHORR on Sept. 19th.

B.       Orlin Clark – he is trying to recruit help in the region

C.       Gil Wagner – nothing new to report Helen would like to schedule conference calls quarterly with the VPs & Board members. Tuesday probably works best.  She will send out invites.

VIII.    Old Business

A        Vehicle Modification Bill – SEMA bill  – Nothing new, info can be found on SEMA website

B.       How to attract people that use social media – need ideas – need more youth involve.  Richard Wise said his group takes off road vehicles to car shows, lots of people show interest.

C.       Huston MN off road park – it is hard to get info.  No trails have been built recently.  Probably not happening this year.

D.       Wisconsin Flyer Update – Helen had a co-worker update the flyer. Helen will send as a PDF.  Motion was approved to spend $50.

IX.      New Business

A.       Frontenac Farms – Arnie Miller asked what the group was expecting from the event.  The will be no meal this year.  Costs will be the same as last year.  The flyer for the event will be available on line, registration should be sent to Mary Hoernke.         

B.       Fall 2019 Meeting – October 11-13, 2019 Wintergreen Resort & Conference Center, Wisconsin Dells – Room cost is $79, block is under “MW4WDA BLOCK”  —  Information is posted on the website        

C.       Winter Meeting – January 11, 2020 at Hidden Waters Golf Course in Waupace.  Board meeting at 8:30am, general meeting at 9am

Luana brought up future meetings.  She suggested that we combine sites with WAFTA – spring meeting only.  May be a good way to talk to more groups and communicate better.  Tim Duenkel mentioned that WOHVA likes the idea too.  Maybe not next year, but possibly in the future.  Luana will try to found out more information.

D.       Membership Position – Sam Vanderberg has accepted the position

E.       W4WDA t-shirts are available – orders will go through Mary Hoernke, Amanda will post information on the website

F.       Insurance – Midwest will pay again this year.  WI could join as a group but the cost is $10 per person.  W4WDA could possibly get their own insurance similar to what MN4WDA does.  Butch will check to see if WI could go through MW4WDA and/or get a

Separate policy for WI alone.  Tim Duenkel commented that the cost of the policy t   hat WOHVA currently has is less than the others.

G.      New Clubs –  Helen asked the VPs to see what clubs are in their areas.  Orlin could do a checklist of what the VP’s need to do to create new clubs.  The checklist is online, registration is easy, they could go with standard by-laws.

H.       Membership – U4WDA Helen wanted to know if W4WDA is still a member, Mary confirmed that we are still a member.  She is currently waiting for the bill.

I.        Donation – Amanda Cottrell will be traveling to Guatemala for a medical mission.  She asked if W4WDA would donate towards the medicine and food for the tribe.  A motion was approved to provide $250 for the trip.

J.       Convention 2020 – WAFTA is the first choice.  Should explore a location that would be more in the center of the state.  Helen will check on this.  The board can decide on the quarterly calls.  It will be open for WOHVA to join again.

K.       Fall Elections

                    1.  Region A – Vice President – Arnie Miller accepted the nomination

                    2.  Region C – Vice President – Gil Wagner accepted the nomination

                    3.  Region B – Asst Vice President – Ginny Clark accepted the nomination

                    4.  State Director – Luana Schneider accepted the nomination

Mary Hoernke asked if Luanas title could be changed to State Director of Trails. Luanas position on STC will be up in June – will likely be extended but anyone interested could apply.  She has indicated this will be her last term.

Luana has an email listing – let her know if you want to be on the list.

L.       Recap of WOHVA/W4WDA discussion from previous day.

Helen explained that there was a workshop the day before.  The morning session was spent creating a list of bullet points of issues facing both organizations in the future.  It was decided to continue to have discussions with both groups combined.

Luana mentioned that she had gotten a letter from Ryan Harden, he is interested in the WOHVA/W4WDA merge.  His group would like to be included later.

X.       Adjourn



To be held at the Wintergreen Resort & Conference Center

OCTOBER 11-13TH 2019

Wintergreen Resort & Convention Center
100 Gasser Rd
Wisconsin Dells, WI 53965

800 648-4765

The Hotel has a small indoor water-park and is located next to the outlet mall so bring the family. There’s something for everyone close by.

A block of rooms have been reserved under “MW4WDA BLOCK” until September 20th, 2019. Room rates are $79.00 + Tax & fees for 2: Queen or 1 King w/couch & Whirlpool. Please contact Sam Vandenberg with any questions regarding reservations at broncosam1618@yahoo.com on Facebook or call 920-268-6869

PLEASE PLAN ON ATTENDING THE CONVENTION AND MEETINGS. IMPORTANT DISCUSSIONS AND VOTING REGARDING THE FUTURE OF W4WDA ARE ON THE AGENDA. *****If you have questions regarding these discussions please contact your club delegate for clarification. Delegates have received mailings regarding merge discussions and possible outcomes. In addition proposals for voting will be published here and mailed out to delegates in the coming months. Please check back here to review those proposals and plan on discussing and voting at this convention.



W4WDA Winter meeting Minutes January 2019

January 2019 Meeting Agenda

I. Meeting called to order at 9:13am

Reading of Mission Statement – Helen Wagner

II. Roll Call – 14 people attending

Officers/Board Members Present:
President – Helen Wagner; Region A Vice President – Arnie Miller (via phone); Region B Asst Vice President – Orlin Clark; Region C Vice President – Gil Wagner; Secretary – Jan Kasper: Treasurer – Mary Hoernke.

Clubs Present:
Borderline 4X4 Trailseekers; 4 Lakes 4-Wheelers, Inc.; River City 4 Wheelers; 4×4 Forever, LTD; Twin City Bushwackers;

III. Secretary’s Report – accepted as printed

IV. Treasurer’s Report – accepted as printed

V. Guests: None

VI. Reports:
A. Pipeline – one mile is open, used by Facebook groups
B. Web Page – Jan hasn’t had time to get involved in updating, Chris Hannis suggested she check out word press for more information. Helen will ask all VP’s to give ideas for the website.
C. S.C.O.R.P. – no changes, waiting for new state administration
D. S.T.C. – Helen attended via phone – a water trails applicant was recommended by the board to be sent to the governor for appointment. Waiting for new state administration. DNR will attend the next meeting
on 4/18, time and place to be determined. P.A.L. (Public Access Land)
access is generic defined routes. The new Rep for the Department of
Tourism is Jeff Anderson.
E. United Four Wheel Drive Association – nothing to report
F. Registration/Sticker/Decal Program – nothing to report
G. Motorized Recreation Area – nothing to report
H. Trail Specifications – Luana turned the requested info in to Bridget
I. MW4WDA – nothing to report
J. WOHVA – will sponsor the April 2019 meeting – more details to follow. Events involved in include – GNTR, Kewaskum Car Show, Fall Color Ride
K. Membership – position is still open – checking with Mark Schultz
L. Rally – Frontenac Farms June 21-23, 2019 – Will get flyer updated
Arnie Miller will be the chair cialisonline for the event. Would like to have several door prizes again this year. W4WDA to provide $200 for prizes. Prices and fees with the be same this year. New Flyer will be posted
M. ROA – nothing to report

VII. Region Vice Presidents Report
A. Arnold Miller – The annual veterans ride was a huge success. Would
like to see W4WDA donate for next years ride.
B. Orlin Clark – has not been able to check with Jan Smith to see if he is
interested in the position
C. GiL Wagner – Nothing new – only 3 clubs are active – the Titletown Toys 4 Tots ride was well attended exceeded last years total for toys

VIII. Old Business
A. Vehicle Modification Bill – SEMA bill – nothing to report
B. How to attract people that use social media – everyone should be thinking of
ideas. We need to give them a reason to be part of the group. Groups don’t
need us to find a place to ride. We need to be able to provide information.
C. Huston MN off road park – mapping was done this year. The local disrupters are out of the way and permits are in place. There is movement now, 2020 at the earliest. There are about 700 acres but only 400 open to trail riding.
D. Wisconsin Flyer Update – Helen continues to work on it.

IX. New Business
A. Frontenac Farms – see information in Reports.
B. Fall 2019 Meeting – October 11-13, 2019 Wintergreen Resort &
Conference Center, Wisconsin Dells – Information will follow
C. Spring April 12-14, 2019 Meeting – WOHVA Sponsoring – will be held at
Wintergreen Resort & Conference Center, Wisconsin Dells
D. Membership Position – OPEN – see information in Reports
E. W4WDA t-shirts are available
F. Discussion of WOHVA and W4WDA blending together. Both groups are
experiencing the same issues. There will be an all-day session on Friday
April 12, 2019 at the convention, there will be attorneys present who are
experienced in combining groups to provide possible processes and answer
questions. For those who can not attend on Friday, they will recap the
information on Saturday. All club members and delegates are welcome to attend.

X. Adjourn

WOHVA, W4WDA & MW4WDA Spring Convention 2019

OHV Enthusiasts Workshops and Spring Convention
April 12th – 14th 2019

Please join The Wisconsin Off-Highway Vehicle Association (WOHVA) and the Wisconsin Four Wheel Drive Association (W4WDA)

for 2 full days dedicated to educating the OHV community.
This year NOVHCC will be facilitating a workshop on the Pros and Cons for merging organizations moderated by Jack Terrell from NOHVCC.

Wintergreen Resort & Convention Center
60 Gasser Rd
Wisconsin Dells, WI 53965

800 648-4765
A block of rooms have been reserved under “Wisconsin Off Road”
Room rates $79.00
All meetings and Saturday evening gathering will take place in Mt Blanc
Saturday Banquet dinner will take place in Mt Hood

Weekend Agenda
Friday April 12th 
8:30am – 4:00pm NOHVCC Facilitated workshop – All members are encouraged to attend Lunch is provided for a fee
5:00pm – 9:00pm W4WDA Hospitality room – BYOB
The Wintergreen Lounge will be open with cash bar for networking

Saturday April 13th
8:30am – 11:00am W4WDA General Membership meeting
11:00am – 1:00pm Lunch break – On your own
1:00pm – 2:00pm WOHVA / W4WDA to address membership on Friday’s workshop
2:00pm – 2:15pm Break
2:15pm – 3:15pm Continued discussion on Fridays workshop
3:15pm – 3:30pm Break
3:30pm – 5:00pm WOHVA Annual Membership meeting
5:00pm – 6:00pm Cash bar – Wintergreen Lounge
6:00pm – 7:00pm Banquet style dinner – Mt Hood
8:00pm – 12:00am Entertainment provided by The Jan and Vana duo

Sunday April 14th
9:00am – 11:00 WOHVA BOD Mtg

9:00am – 11:00 MW4WDA Membership Meeting – Rm to be determined

Registration form, Please submit by April 3rd: http://www.w4wda.org/wp-content/uploads/2019/02/Banquet-form2699.pdf

Convention Flyer: http://www.w4wda.org/wp-content/uploads/2019/02/OHV-Enthusiasts-Workshops-and-Spring-Convention-2019-02232019.pdf

W4WDA Fall 2019 Convention

MW4WDA Fall Convention

The Midwest 4 Wheel Drive association Fall Convention will be held at the Wintergreen Resort & Conference Center 100 North Gasser Road, Wisconsin Dells, WI 53965

October 11-13, 2019

The hotel has an small indoor waterpark and is located next to the outlet mall so bring the wives and kids. With everything available to do in the area I am not planning a lunch or dinner at the hotel. Rooms are: 2-Queen – $79.00, 1-King, or 1-King w/couch and Whirlpool – $79.00 + tax & fees. Check in is 4:00pm Check out is 11:00am. Room Block and rate will be held until September 20, 2019

To reserve a room call 800-648-4765 press 1 and ask for the MW4WDA block

Please contact Sam Vandenberg with any questions at broncosam1618@yahoo.com on Facebook or call 920-268-6869

W4WDA Fall 2018 meeting minutes.

October 20, 2018 Meeting Notes

Officers/Board Members Present:

I.          Meeting called to order at 9:10 am at Wintergreen Resort, Wisconsin Dells, WI, Reading of Mission Statement – Sam Vandenberg

II.         Roll Call – 18 people attending

President – Sam Vandenburg; Region A Vice Presiden – Arnie MIller; Region A Vice President – Bev Miller; Region C President – Helen Wagner: Region C Vice President – Gil Wagner; Secretary – Jan Kasper; Treasurer – Mary Hoernke

Clubs Present:

4×4 Forever; Borderline 4×4 Trailseekers; Twin City Bushwackers; Trailgaters 4 Wheelers; 4 Lakes 4 Wheelers;

III.        Secretary’s Report – accepted as printed

IV.       Treasurer’s Report – accepted as printed

V.        Guests:- None

VI.       Reports:

            A.        Pipeline – being used often, about only one mile open

            B.        Web Page – Brian is switching servers, will check with him for update

            C.        S.C.O.R.P. – see State Directors Report

            D.        S.T.C. – see State Directors Report

            E.        United Four Wheel Drive Association –  see State Directors Report

            F.         Registration/Sticker/Decal Program – has gotten derailed – Joel will put    together an agenda and things to talk about.  Chris Hannis talked about the snowmobile sticker program, which might be a place to start.  They have discounts a member of a club and a three years instead of two.  Joel will invite Chris to the meeting. 

            G.        Motorized Recreation Area – nothing happening

            H.        Trail Specifications – see State Directors Report

            I.          MW4WDA – nothing new

            J.         WOHVA – would like to see the two organizations get back together.    Having two organizations causes confusion and they want to review any potential legal issues.  Alex Bubb knows someone with experience in combining groups and will have someone due a presentation at the convention.  Need to come up with a new organization name.  The Great Northern Trail Ride is scheduled for August.  They are doing a trail guide training for the Wrangler Riders group.

            K.        Membership – possible open position, will review after elections.  Flyer still needs to be updated

            L.         Rally/Events – nothing new

            M.       ROA – completed – see State Directors Report

            N.        RL4WD – discussed Wrangler Riders using RL4WDA now, so the original group with proceed as RL4WDC – Road Legal Four Wheel Drive Coalition

VII.      Region Vice Presidents Report

            A.        Arnold Miller – there are concerns and possible dues changes, some what to join MW4WA

            B.        Orlin Clark – recent activity at Apple Valley, Dresser, Northern Highland

            C.        Helen Wagner – Nothing

VIII.     Old Business

            A         Vehicle Modification Bill – SEMA bill – nothing new

            B.        How to attract people that use social media – members should share information online when possible, but be careful what is posted

            C.        Huston MN off road park – there are actually two parks, one is private and one is state owned, not sure what is happening right now.            

            D.        Frontenac Farms event update – event was a success but experienced low turn out due to poor weather.  Frontenac Farms is checking to see if there is a date we can use for 2019.  Helen asked Arnie Miller if he would head up the event for 2019

IX.       New Business

            A.        Winter Meeting will at 9am Jan. 12, 2019 at Hidden Waters GC, Waupaca with a potluck lunch to follow.  W4WDA will provide the sandwiches

            B.        Spring Convention – April 2019 – to be hosted by WOHVA, details to follow

            C.        W4WDA t-shirts are available – should post availability on the website

            D.        Insurance – Butch is working on insurance with an agent and checking all options.  IA and WI clubs are using it.

            E.        Fall Meeting will be at Wintergreen Resort, Wisconsin Dells, October 18-20, 2019.  Sam will book the hotel.

X.        Fall Elections

            A.        President – Helen Wagner Elected

            B.        Region B VP – OPEN *Motion was made and passed that the board an appoint the region VP – will email the VP duties to Jan Smith for consideration

            C.        Region A – Assistant VP – Bev Miller Elected

            D.        Region C – VP – Gil Wagner Elected

            E.        Region C – Assistant VP – Harold Hoernke Elected

            F.         Secretary – Jan Kasper nominated Elected

            G.        Treasurer – Mary Hoernke nominated Elected

X.        Adjourn

Board Meeting Notes:

Meeting called to order at 8:46 am, October 20, 2018 – Wintergreen Resort, Wisconsin Dells, WI

Luana brought up the idea of the board having more meetings throughout the year, primarily the VPs, President, Secretary, Treasurer, etc.  It was discussed that these could be a conference call or Skype meeting, Sam has the number for the conference call.

Also, officers should provide a report in writing on whats going on in their region, take more responsibility for their position.

Luana mentioned that her appointment to the STC is up in July 2019, she is not sure if she will continue.

Helen will check on the internet or phone services available at Hidden Waters Golf Course for the next meeting..

They are looking for a 4WD Representative for the trails spec committee, more to be discussed in the afternoon meeting.

W4WDA & MW4WDA Convention Agenda 2018

MW4WDA & W4WDA  Fall convention Agenda

Wintergreen Resort and Conference Center

Wisconsin Dells

October 19-21, 2018



Hospitality Room                         7:00pm – ? 


W4WDA B.O.D.  Meeting                   8:30am – 9:00am

 General Membership Meeting             9:00am – 11:00am

 Lunch on your own                          11:00am-2:00pm

Trail/Vehicle Spec. Meeting             2:00pm –4:00pm


 MW4WDA B.O.D. Meeting              8:30am – 9:00am

General Membership Meeting           9:00am – 11:00am