W4WDA Fall 2018 meeting minutes.

October 20, 2018 Meeting Notes

Officers/Board Members Present:

I.          Meeting called to order at 9:10 am at Wintergreen Resort, Wisconsin Dells, WI, Reading of Mission Statement – Sam Vandenberg

II.         Roll Call – 18 people attending

President – Sam Vandenburg; Region A Vice Presiden – Arnie MIller; Region A Vice President – Bev Miller; Region C President – Helen Wagner: Region C Vice President – Gil Wagner; Secretary – Jan Kasper; Treasurer – Mary Hoernke

Clubs Present:

4×4 Forever; Borderline 4×4 Trailseekers; Twin City Bushwackers; Trailgaters 4 Wheelers; 4 Lakes 4 Wheelers;

III.        Secretary’s Report – accepted as printed

IV.       Treasurer’s Report – accepted as printed

V.        Guests:- None

VI.       Reports:

            A.        Pipeline – being used often, about only one mile open

            B.        Web Page – Brian is switching servers, will check with him for update

            C.        S.C.O.R.P. – see State Directors Report

            D.        S.T.C. – see State Directors Report

            E.        United Four Wheel Drive Association –  see State Directors Report

            F.         Registration/Sticker/Decal Program – has gotten derailed – Joel will put    together an agenda and things to talk about.  Chris Hannis talked about the snowmobile sticker program, which might be a place to start.  They have discounts a member of a club and a three years instead of two.  Joel will invite Chris to the meeting. 

            G.        Motorized Recreation Area – nothing happening

            H.        Trail Specifications – see State Directors Report

            I.          MW4WDA – nothing new

            J.         WOHVA – would like to see the two organizations get back together.    Having two organizations causes confusion and they want to review any potential legal issues.  Alex Bubb knows someone with experience in combining groups and will have someone due a presentation at the convention.  Need to come up with a new organization name.  The Great Northern Trail Ride is scheduled for August.  They are doing a trail guide training for the Wrangler Riders group.

            K.        Membership – possible open position, will review after elections.  Flyer still needs to be updated

            L.         Rally/Events – nothing new

            M.       ROA – completed – see State Directors Report

            N.        RL4WD – discussed Wrangler Riders using RL4WDA now, so the original group with proceed as RL4WDC – Road Legal Four Wheel Drive Coalition

VII.      Region Vice Presidents Report

            A.        Arnold Miller – there are concerns and possible dues changes, some what to join MW4WA

            B.        Orlin Clark – recent activity at Apple Valley, Dresser, Northern Highland

            C.        Helen Wagner – Nothing

VIII.     Old Business

            A         Vehicle Modification Bill – SEMA bill – nothing new

            B.        How to attract people that use social media – members should share information online when possible, but be careful what is posted

            C.        Huston MN off road park – there are actually two parks, one is private and one is state owned, not sure what is happening right now.            

            D.        Frontenac Farms event update – event was a success but experienced low turn out due to poor weather.  Frontenac Farms is checking to see if there is a date we can use for 2019.  Helen asked Arnie Miller if he would head up the event for 2019

IX.       New Business

            A.        Winter Meeting will at 9am Jan. 12, 2019 at Hidden Waters GC, Waupaca with a potluck lunch to follow.  W4WDA will provide the sandwiches

            B.        Spring Convention – April 2019 – to be hosted by WOHVA, details to follow

            C.        W4WDA t-shirts are available – should post availability on the website

            D.        Insurance – Butch is working on insurance with an agent and checking all options.  IA and WI clubs are using it.

            E.        Fall Meeting will be at Wintergreen Resort, Wisconsin Dells, October 18-20, 2019.  Sam will book the hotel.

X.        Fall Elections

            A.        President – Helen Wagner Elected

            B.        Region B VP – OPEN *Motion was made and passed that the board an appoint the region VP – will email the VP duties to Jan Smith for consideration

            C.        Region A – Assistant VP – Bev Miller Elected

            D.        Region C – VP – Gil Wagner Elected

            E.        Region C – Assistant VP – Harold Hoernke Elected

            F.         Secretary – Jan Kasper nominated Elected

            G.        Treasurer – Mary Hoernke nominated Elected

X.        Adjourn

Board Meeting Notes:

Meeting called to order at 8:46 am, October 20, 2018 – Wintergreen Resort, Wisconsin Dells, WI

Luana brought up the idea of the board having more meetings throughout the year, primarily the VPs, President, Secretary, Treasurer, etc.  It was discussed that these could be a conference call or Skype meeting, Sam has the number for the conference call.

Also, officers should provide a report in writing on whats going on in their region, take more responsibility for their position.

Luana mentioned that her appointment to the STC is up in July 2019, she is not sure if she will continue.

Helen will check on the internet or phone services available at Hidden Waters Golf Course for the next meeting..

They are looking for a 4WD Representative for the trails spec committee, more to be discussed in the afternoon meeting.

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