2015 Winter Meeting Minutes


Jan 10, 2015


Review and revised agenda as needed.


President Sam Vandenberg called the meeting to order at 9:26am.  Mission statement was read.

Roll call – Attendance sheet was passed around.  Board members: Sam Vandenberg, Mary Hoernke, Orlin Clark, Arnie Miller, Helen Wagner, Luana Schneider, Jesse Thompson & 8 Clubs present.

Secretary’s Report – Motion to approve the secretary’s report as printed and distributed made by Mark White, 2nd by Chris Hannis Motion Carried.

Treasurer’s Report  – Discussion was had regarding paying of UFWDA dues when dues on-behalf of W4WDA are due.  Motion to pay/renew UFWDA Dues when membership due made by Orlin Clark, 2nd by Helen Wagner.  Motion Carried.   Discussion Regarding Filling the Secretary’s UFWDA membership with another member who could represent W4WDA at UFWDA meetings, Orlin Clark nominated Telle from Weekend 4Wheelers, no other names were brought forward, Mary Hoernke will add Telle to the list of memberships for UEWDA.  Discussion regarding emailing/mailing out Treasurer’s report to members attending via teleconference prior to the meeting.  Mary will email/mail out report prior to meetings to those she knows will be attending via teleconference.  Motion to approve the Treasurer’s report as printed and distributed made by Amanda Cottrell, 2nd by Orlin Clark.  Motion Carried.  She will also send an electronic copy to the officers so they can send out even the day of the meeting.

Committee Reports: 

Pipeline –   No new information at this time.

Website – Chris Hannis asked if W4WDA would like him to contact the previous owner of the web address for W4WDA (WI4WDA.org).  Motion to spend up to $200 to pay the previous owner for the website, made by Mark White, 2nd by Mary Hoernke, motion passed.  Discussion regarding the BOD list, Membership & Club list missing from the webpage.  Amanda Cottrell added the BOD list and membership information back to the menu bar prior to the end of the meeting.  Mary Hoernke will get a Club membership to Amanda once the 2015 Club dues are paid.  Send any information to Amanda Cottrell and she will update website.

Bylaws/SOP – Nothing to report at this time.

SCORP – Nothing new to report at this time.

STC – The November meeting was held in Lapham Peak.  Of particular interest was the fact that in the budget bill there was a charge that all State roads in State Parks and Forests be identified, classified and mapped.  Something we need to watch closely.  For further info on that meeting go to the State Trails Council website at dnr.wi.gov/topic/parks/stc /

UFWDA – New President was elected, Tom Mandra.  Currently the Treasurer’s seat is vacant, however Bob Devore is filling in until a new person is elected.  UFWDA will continue to hold 4 meetings/year and they will continue with Webinars for their meetings in 2015.  The next meeting is January 13.

WOHVA – Great Northern Trail ride, August 13, 14, 15th. Early registration is open now on WOHVA.com.

MW4WDA – Nothing new to report.

WORVPI – More support is being seen from the local population.  This project continues to be a work in progress and currently is Status Quo.

Membership – Nothing new to report.

Lake States Resource Alliance (LSRA) – Helen Wagner reported that LSRA is on schedule to dissolve in July 2015.  Helen has requested the process by which organizations can ask for LSRA funds to be distributed, with no response.  She will draft letters on behalf of W4WDA & UFWDA and send them to LSRA requesting donations be made to them.

Motorized Recreation Area – Nothing new

RTP –Request for funds need to be applied for by May 1

Rally – Jesse Thompson has been working with John Lewins on a possibility of having a rally type event at the Mole lake property.  Joel Kasper reported that Mole Lake is looking to hold more events on their property and they are willing to work with other groups to make that happen.  Joel has also been working with John Lewins and we have the opportunity to have an event that will help Veterans get off road.  The organization is called 4Wheel to Heal.  This event was presented to WOHVA as well and there is interest to co-sponsor the event.  Event insurance would be needed for this event.  Orlin Clark made a motion to have W4WDA purchase the event insurance for a co-sponsored event with a projected cost of no more than $250 per day, 2nd by Mark White, motion carried.   No date is set yet however it would be sometime at the end of July/beginning of August.

Region A report – Arnie Miller discussed the Toy for tot’s event held at the farm.  96 Trucks & 28 ATV’s/UTV’s were in attendance.

Region B report – Orlin Clark discussed Houston, MN off road park.  More land was bought for the park, they currently are planning on approximately 700 ac.  There will be work weekends coming up this summer, with possible camping availability.  Contact Orlin for more information.

Region C report – Helen Wagner had nothing new to report.

Old Business:

  1. Conference Calling- Luana Schneider has found a no cost conference call that can be used for the meetings.  No Cost conference calling and Skype were tested at this meeting with Arnie & Bev Miller. It worked well, although it would be nice to figure out how to get things up on a bigger screen and/or louder through a speaker.  Arnie & Bev will check out speakers.
  2. Winter Meeting 2016 – looking for volunteers to host the winter meeting.  With no new volunteers stepped forward it was decided to have the 2016 meeting at  Hidden Waters Resort in Waupaca January 9, 2016


New Business:

  1. Fall meeting 2015 location?  Black River Falls?  No decisions made on this at this time.
  2. Spring Meeting April 2016 location/host club volunteer – 4×4 Forever is considering hosting the 2016 meeting.  More news to follow at upcoming meetings.

Fall 2014 Elections

Region A Vice President – Arnie Miller is re running.

Region B Assistant Vice President – Dave Bahr is re running.

Secretary – Not filled need nominations!

Region C Vice President – Helen Wagner is re running.

2015 Spring Convention is April 17-19th at the Best Western Arrowhead Lodge, Black River Falls WI.  Host is 4 Lakes 4 Wheelers. Luana Schneider is requesting ideas for presenters be sent to her.

Motion to adjourn the meeting made by Amanda Cottrell, 2nd by Mary Hoernke.  Motion Carried.  Meeting adjourned 12:12pm.

Respectfully Submitted by Amanda Cottrell, Filling in for Secretary & Sam Vandenberg, President.

01102015 W4WDA Minutes

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